In order to streamline the business of Punjab Assembly, covering each and every aspect of its proceedings, the provincial government has framed guidelines making the PA proceedings more meaningful and eventful.
The purpose is to ensure that provincial departments concerned keep their ministers updated regarding the business of the house in which their departments come under heated debate or are required to take certain actions in response to questions, resolutions and notices moved either by the treasury or the opposition benches.
Each provincial department would forward, not later than five days before the commencement of the session, the official business intended to be brought before the assembly to the Law and Parliamentary Affairs Department.
On his part, the minister for law and parliamentary affairs would prepare a provisional forecast of the official business to be brought before the assembly and would make appropriate proposals to the speaker for the allotment of days for transaction of such business.
For purposes of smooth conduct of the assembly business and liaison with the assembly and Law and Parliamentary Affairs Department, each department would nominate a focal person (not below the rank of deputy secretary) and intimate his particulars to the secretary of the assembly, secretary (I&C) of the Services and General Administration Department and Law and Parliamentary Affairs Department.
The concerned department would take prompt action on receipt of copies of the bills, resolutions, motions, questions, call attention notices and other business to be brought before the assembly.
Whenever there is doubt as to the correct allocation of the business of the assembly amongst the departments, the Assembly Secretariat may refer the matter to the chief secretary for an appropriate decision.
In case a bill, resolution, motion, question, call attention notice or any other communication has wrongly been addressed to a department by the Assembly Secretariat, the department receiving it, in consultation with the chief secretary if necessary, would promptly transfer it to the concerned department under intimation to the Assembly Secretariat and Law and Parliamentary Affairs Department.
In case of a resolution or motion, the concerned department would examine whether discussion on the resolution or motion, or any part of the same, would be detrimental to the public interests. If so, it would point this out, with reasons, in its comments on the resolution or the motion, as the case may be.
The concerned department would prepare a brief regarding each resolution or motion, official or non-official, for the use of the minister or the parliamentary secretary.
On receipt of a resolution passed by the assembly, the department concerned would immediately take appropriate necessary action and would, within three months from the date of the receipt of the resolution, apprise the Assembly Secretariat of the action taken on the resolution.
On receipt of each question (starred, un-starred or short notice) from the Assembly Secretariat, the department concerned would prepare an appropriate reply and, subject to the approval of the minister, forward the required number of copies to the Assembly Secretariat.
On receipt of a call attention notice from the Assembly Secretariat, the department concerned would prepare an appropriate reply and a brief for purposes of supplementary questions, for use by the chief minister or, as the case may be, by the minister.
Whenever a day is fixed for general discussion on any issue, the secretary of the department concerned would remain present in the official gallery during the discussion, would take notes and would prepare a brief for use by the minister.
The department concerned would be responsible for giving effect to any undertaking or assurance given by the minister or the parliamentary secretary in the assembly.